Administrative Policies and Procedures Archived Policies
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Item Open Access Utilization of Residual Funds in Sponsored Research Grant and Contract(2005-12) Division of Sponsored Program Administration; Georgia Health Sciences UniversityTo provide institutional guidance for the timely and appropriate utilization of residual balances of sponsored grant/contract accounts.Item Open Access Sponsored Accounting Cost Transfer Policy(2002-02) Division of Sponsored Program Administration; Georgia Health Sciences UniversityThis policy establishes requirements for processing transfers of direct costs to or from sponsored accounts. Federal regulations, generally accepted accounting principles, and good management practices require that all costs incurred be appropriate to and for the direct benefit of the project charged, and that accounting records be maintained on a timely and accurate basis. Audit reports routinely question or disallow cost transfers, in particular those that are frequent, tardy, unexplained or inadequately explained.Item Open Access Service Centers(2006-07) Division of Sponsored Program Administration; Georgia Health Sciences UniversityTo document the fiscal controls under which internal service centers operate.Item Open Access Salary and Fringe Benefit Charges to Extramural Awards(2002-07) Division of Sponsored Program Administration; Georgia Health Sciences UniversityThis policy establishes requirements for assigning salary and commensurate fringe benefits charges to extramural awards.Item Open Access Facilities and Administrative Cost Policy(2005-11) Division of Sponsored Program Administration; Georgia Health Sciences UniversityThis policy establishes the principles for maximal recovery of Facilities and Administrative costs for Georgia Health Sciences University and Medical College of Georgia Research Institute and defines procedures to assure that all requests for waivers are treated equitably.Item Open Access Effort Reporting Policy(2003-04) Division of Sponsored Program Administration; Georgia Health Sciences UniversityThis policy establishes institutional requirements for reporting effort on extramurally sponsored projects. Compensation for personnel services constitutes the largest component of the expenses charged to sponsored projects so it is important that the effort is charged correctly to the projects. Effort reporting is a process required by the federal government to verify that direct charges for salary to Federally sponsored agreements are reasonable and reflect actual work performed. The Office of Management and Budget (OMB) requires that distribution of salaries, whether treated as direct or facilities and administrative (F&A) costs, must be documented in the accounting system. OMB Circular A-21 requires that the allocation of salaries will be accomplished by a method which will be in accordance with the criteria in A-21, will produce an equitable distribution of charges for employee’s activities, and distinguishes employees’ direct activities from their F&A activities.Item Open Access Direct Charging Policy(2004-04) Division of Sponsored Program Administration; Georgia Health Sciences UniversityTo provide the institutional standard for determining how costs are charged to sponsored agreements.Item Open Access Cost Sharing(2003-09) Division of Sponsored Program Administration; Georgia Health Sciences UniversityItem Open Access Clearing Unallowable Expenditures(2003-04) Division of Sponsored Program Administration; Georgia Health Sciences UniversityThis policy defines the action centers/institutes/departments (“departments”) must take to clear unallowable expenditures from sponsored accounts. It is the principal investigator’s responsibility to appropriately manage the funds received from sponsors. Each department (via the departmental manager or chair) must also monitor expenditures on sponsored projects. If a sponsored project has expenditures that are unallowable on a sponsored account (e.g., overspent budget or budget category, expensed items that are not allowable by the sponsor, or expenses that are inappropriate to the project), it is the principal investigator’s/department’s responsibility to move those expenses off the sponsored account in a timely fashion.Item Open Access Radiation Safety Program Enforcement Policy(2002-12) Environmental Health and Safety Division; Georgia Health Sciences UniversityThe regulatory climate surrounding the use of radioactive materials has become increasingly harsh and unforgiving. Severe penalties and fines have been imposed recently on hospitals that have failed to use their authorized materials safely or not in compliance with their license. This policy is designed to encourage the participation and cooperation of the users of radioactive materials to ensure their safe use of radioactive materials consistent with the rules and regulations of the Department of Natural Resources of the State of Georgia.Item Open Access Fetal Dose Policy(2002-12) Environmental Health and Safety Division; Georgia Health Sciences UniversityTo provide a policy for the protection of the fetus/embryo of the pregnant employee occupationally exposed to ionizing radiationItem Open Access Vehicle Operator Policy(2005-04) Public Safety Division; Georgia Health Sciences UniversityTo establish a policy on the use of GHSU owned, rented or leased vehicles, and the transporting of employees and students, and to establish minimum requirements for authorized operators of GHSU vehicles.Item Open Access Vehicle Operator Policy(2015-12-21) Public Safety Division; Georgia Health Sciences UniversityTo establish a policy on the use of GHSU owned, rented or leased vehicles, and the transporting of employees and students, and to establish minimum requirements for authorized operators of GHSU vehiclesItem Open Access Student, Faculty, and Staff Identification System Policy(2002-02) Georgia Health Sciences UniversityTo provide policies and procedures for the issuance and usage of photo identification badges for students, faculty, and staffItem Open Access Requests for Reserved Parking for Disabled Persons Policy(2004-12) Georgia Health Sciences UniversityTo provide a procedure and establish criteria for assignment of reserved disabled parking for Georgia Health Sciences University (GHSU) employees, faculty and students.Item Open Access Parking Penalty Appeals Committee(2005-12) Public Safety Division; Georgia Health Sciences UniversityTo designate a committee to review appeals of campus parking citationsItem Open Access Key Control Policy(1999-02) Public Safety Division; Georgia Health Sciences UniversityThe purpose of this policy is to set forth procedures for the issuance and control of keys, and for accounting for keys when employees, faculty and staff terminate or transfer. This policy also provides procedures for issuing keys to and retrieving keys from students. For purposes of this policy, the term keys will include any electronic card also used to gain entry to GHSU buildings or offices, or other secured areas.Item Open Access Designated Parking For: Conferences, Institutes, Special Events Policy(1988-01) Public Safety Division; Georgia Health Sciences UniversityTo provide a procedure for scheduling designated parking for attendees at GHSU sponsored or related conferences, institutes, or special events.Item Open Access Criteria to Surplus Vehicles and to Request Fleet Replacement(1997-11) Public Safety Division; Georgia Health Sciences UniversityThe Vehicle Services Bureau, Public Safety Division, is responsible for the overall management of GHSU Fleet Vehicles. It is very important that old vehicles be replaced with newer, more economical and fuel efficient vehicles, on a timely basis. Vehicle Services is responsible for providing current information to users of GHSU Vehicles and to advise them on surplus procedures.Item Open Access Contractor and Vendor Identification System(2015-12-18) Public Safety Division; Georgia Health Sciences UniversityTo provide procedures and instructions for the issuance and control of GHSU Identification Badges to Contractors and Vendors.