Augusta State University Policy Regarding Payment of Relocation Expenses for New Appointments

Abstract

The university can offer to assist new employees with relocation expenses only under the following conditions: a. The new employee must be someone appointed as an administrative officer at the level of dean or director (or higher) except in special circumstances where the president waives this restriction. b. The amount to be offered for relocation expenses must be approved prior to offering the appointment by both the vice president with supervisory responsibilities over the new employee and the chief business officer of the university or the CBO’s delegate for this purpose. The maximum amount that can be offered is $3,000 except in special circumstances where an exception has been approved by the president c. The amount of payment or reimbursement must be stated in the original letter offering the appointment. Those responsible for negotiating with prospective new administrative officers or faculty members must be knowledgeable about university system, state, and IRS regulations regarding reimbursement or payment of relocation expenses. These regulations are summarized in the university document entitled “Detailed Relocation Expense Procedures” which is available in the Office of Human Resources and the office of each vice president.